Continuous Enrollment

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CONTINUOUS ENROLLMENT AT ST. JOHN LUTHERAN SCHOOL:

Throughout our history at St. John Lutheran School, nearly 90% of students annually re-enroll for the following school year. We love our students and are proud to see such strong retention numbers year after year. In the past, re-enrollment wasn't simple enough.  We moved from paper forms to online re-enrollment a few years ago, but it was still a time consuming process for our families. This year, we are working to save you time, and count you in as a valued member of the St. John family. We are happy to announce the move from re-enrollment to Continuous Enrollment.

 

FREQUENTLY ASKED QUESTIONS

What is Re-Enrollment?

Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body.  This information is used as the school makes plans for the upcoming school year. By knowing our projected enrollment early, we are able to more effectively plan and work toward the goals of our continuous school improvement plan.

Why does Re-Enrollment Matter? And why do we go through this every year?

The St. John Lutheran School administrative team engages in a tremendous amount of planning to ensure that we are prepared to fulfill our mission of providing quality Christian education every year.  Until St. John families confirm their intention to enroll for the upcoming year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. We take the stewardship of tuition dollars very seriously, and we want to invest tuition revenue wisely so that we can provide the best programs possible for our students.

I have no plans to change schools and almost everybody comes back every year anyway. Can’t I just stay at St. John Lutheran School until I notify the school otherwise?

Prior to the spring of 2019, re-enrollment was an “opt-in” program.  We annually asked every family, “Are you coming back?” In a sense, we were penalizing the vast majority of families by forcing everyone to go through the re-enrollment process every year.  Since we retain most of our students each year, we wanted to offer Continuous Enrollment as a way for you to become a member of the St. John Lutheran School family until you choose to make a change for your student.

By signing your Continuous Enrollment Contract, you will be flipping that script.  Rather than an opt-in annual re-enrollment process, the St. John annual re-enrollment will become an OPT-OUT process.  In other words, if you are coming back after signing your Continuous Enrollment Contract, you will never have to worry about re-enrollment again!

So after this year, what will the re-enrollment process look like?

Moving forward, the typical re-enrollment season (January – March) will simply be a communication reminder from the St. John Lutheran school office with a reminder to update contact information in MyStJohn, and to remember the opt-out process of enrollment for the following year.  The school office must be notified no later than March 31 to avoid penalty.  If last year is any indication, this means that nearly 90% of families will have the convenience of quickly making sure we have their correct contact information!

What is the penalty if I break the Continuous Enrollment contract?

Families that notify St. John Lutheran School by March 31 may withdraw without penalty.  St. John families that are re-enrolled, but break the Continuous Enrollment Contract by withdrawing their child(ren) after March 31 will be contractually obligated to pay 1 month of tuition.  While the penalty may seem steep, many schools require a semester or even a year of tuition once a family is enrolled for the following year. Your early commitment to us for your child(ren) to remain at St. John is a tremendous help in our planning and preparation in order to effectively continue the mission of St. John.

If we decide to withdraw our child(ren) from St. John, how should I notify the school?

Please send an email to the school office stating that your student will no longer be enrolled at St. John Lutheran and include the official withdrawal date. Please email: Marie.Tillis@stjohnocala.org and Debbie.Scherschel@stjohnocala.org

But what about unique circumstances?  I’m planning on keeping my kids at St. John Lutheran School until high school graduation.  What if God has other plans for my family?

We have built flexibility into the Continuous Enrollment Contract.  So, for major life changes/unique circumstances like moving 25+ miles away from our school, St. John can no longer meet your child’s educational needs, if the school asks your family to leave, or if there is some unforeseen circumstance that our administration approves, there will be no financial penalty.

What will the Continuous Enrollment Contract look like?

 

"I hereby opt into Continuous Enrollment."  This means that my child(ren) will keep coming back to St. John Lutheran every year unless I notify the school of an enrollment change.

I understand that I have until the end of March every year to notify the school office of any changes in my plans of enrollment for my child(ren).

If I breach this contract by withdrawing my child(ren) after March 31, I understand that I will be contractually obligated to pay 1 month of tuition (per child) as a penalty.

 

How do I benefit from Continuous Enrollment?

Simplicity.

Guaranteed placement.  Some years, we have waitlists for several grades.  With the goal of increasing enrollment, we see this becoming a trend.  By opting into Continuous Enrollment, you will be securing your child’s class placement until their graduation.

 

 

 

 

 

1915 SE Lake Weir Avenue

Ocala, Florida 34471-5894

Church - 352-629-1794         School - 352-622-7275

Fax - 352-622-5564               Fax - 352-433-2540

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